Understanding local requirements for the future implementation of a system is essential and these simple steps will ensure that the system will require overtime is conceptualised in a way that is suitable for its environment.

Getting the right team together and setting their roles and responsibilities is crucial to any transformation project. The project team see the process through from the very early stages of planning, to implementation and eventually maintenance of the system. Read these suggested key steps to take to ensure you build the right team for your project.

Finding out about the existing range of suppliers and systems might seem overwhelming, but to make an informed procurement decision you need to understand the range of systems available to you. It’s unlikely that there will be one product that ticks all of your specific boxes but understanding what is and isn’t technologically possible & financially viable with various products will support you to make decisions about the compromises you are, and are not, willing to make. Here are a few tips on drawing up a list of functional requirements and expected outputs and outcomes that you should consider.

Before your finance team can sign off on your proposal, they will need to see a comprehensive business case. The process of drafting such a document can also be a useful exercise as it will force you to think about the decisions you’re making on the project, and why you feel they may benefit the hospital. All trusts will have their own formats or template business case documents, which take into account local needs and expectations, but here are ten key questions your business case should cover to help you draft it

Public sector tenders over a certain monetary threshold are required to comply with European legislation. Make sure you comply with these guidelines before you think about choosing your system. If you are unsure where or how to start the evaluation process, you may want to consider some of these tips below:

Once you have chosen your system, it’s time to make it official with a contract. Although contracts are likely to vary depending on your system choice, needs and resources, there are some important points to remember. Here are some key steps to consider below:

All your hard work has finally come to the exciting yet difficult part of the journey: implementationof the system. The pre-implementation phase is where you XXX. Make sure to invest plenty of time in the pre-implementation phase as this can help to prevent problems from occurring at later stages. We have broken down some of key steps that you must consider for your pre implementation strategy:

The system is now ready to go live! Before we move onto consolidation, there are a few steps you need to take to ensure the go live process run smoothly. Have a look below and take these tips into consideration!

Implementation is in many ways just the beginning. Often only a subset of benefits can be fully realised during the initial implementation period. This leaves much room for future improvement. Optimisation, through system iteration and developments, should be a constant feature of the implementation strategy to utilise the full potential of a system in the long-run and to take advantage of new technology and functionality that emerge along the way. On-going optimisation activities can include: