Once you have chosen your system, it’s time to make it official with a contract. Although contracts are likely to vary depending on your system choice, needs and resources, there are some important points to remember. Here are some important points to remember
The team you need
Board Members, Legal, Finance Director + Procurement (rest of the team if necessary)
What to do
Agree a list of roles and responsibilities
How will responsibilities be shared between NHS Trusts and the supplier and how much support can trusts expect to get? For example, will the supplier provide a helpdesk or other form of implementation support? Are there things that the trusts need to provide to help the supplier to give that level of support?
Choose a lead contact
How will the relationship with the supplier be managed, and to what extent will the supplier will be able to go beyond its contractual obligations for e,g on customisation?Tip:
Talk to other trusts that have worked with the supplier to help manage and clarify your own expectations of the supplier
Define the expected level of care post go-live
How closely will the supplier be involved during the implementation and optimisation of the system? How long will you be able to access their support and for what types of queries? What are the on-going system maintenance arrangements? Think about mandatory upgrades/version control as part of this too
What to read
Procurement at DHSC
[Procurement Guidance from DHSC]
The learning doesn’t stop here. Head on over to the collaboration zone to see how you can get in touch with our network and continue learning from each other.
Throw your questions out to the wider community on NHS Futures.
Or have the advice to offer and share? Join the Hexitime time bank community and gain credits for your knowledge sharing.